Municipal Recreation Programming Survey - Providers

What programs or services do you currently deliver, and where?

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What might limit your ability to work in smaller or rural municipalities? (Select top three)

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Insufficient participant numbers or demand

Programs are not financially viable at a small scale

High travel time or distance for staff or instructors

Travel or delivery costs are not adequately covered

Limited transportation options for participants

Limited availability of suitable or accessible facilities

Inconsistent or unpredictable access to space

Complex or lengthy municipal approval or contracting processes

Option 9Insurance, liability, or risk management requirements

Limited coordination or unclear points of contact

Limited awareness, promotion, or community readiness

Other (please specify)

How do insurance, vetting, or scheduling processes affect your participation? (Select top three.)

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These processes do not affect our participation

Insurance requirements are costly or difficult to meet

Coverage levels exceed the scale or risk of the program

Vetting or screening requirements are time-consuming

Vetting requirements differ across municipalities

Scheduling processes are complex or unclear

Limited flexibility in scheduling times or locations

Long approval timelines delay program delivery

Repeated or duplicative documentation is required

Lack of clarity around roles, responsibilities, or approvals

Administrative effort outweighs program benefit

Other (please specify)

What compensation models work best for you? (Select all that apply)

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Flat fee per program or session

Hourly rate for service delivery

Per-participant or per-registration fee

Multi-session or block booking contracts

Other (please specify)

How far are you willing to travel to provide programming or services?

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What is the maximum distance (km or travel time) you are willing to travel for a recurring program (e.g. 2 hour class offered once per week for 8 weeks)?

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What factors would make a municipal partnership sustainable for your organization? (Select top three)

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Clear roles, responsibilities, and points of contact

Predictable scheduling and reliable access to space

Fair and transparent compensation or funding

Proportional insurance, risk, and vetting requirements

Streamlined approvals and contracting processes

Reasonable reporting and administrative requirements

Consistent communication and coordination

Multi-year or longer-term agreements

Municipal support for promotion or participant recruitment

Flexibility to adapt programs over time

Shared goals and alignment with community needs

Other (please specify)

What factors would cause your organization to disengage from a municipal partnership? (Select top three)

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Insufficient participant demand

Compensation does not cover costs

Unpredictable or inconsistent scheduling or access to space

Excessive administrative, reporting, or compliance burden

Insurance, risk, or vetting requirements are not proportional

Long or unclear approval and decision-making timelines

Frequent changes in staff contacts or expectations

Lack of communication or coordination

Short-term agreements that limit planning

Misalignment on goals, outcomes, or priorities

Limited municipal support or follow-through

Other (please specify)

What percentage (on average) of your capacity is constrained by lack of affordable or available programming space?

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Maximum 20,000 characters

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